Patriot Device Complete Provider Payroll Overview

Any small trade that makes use of a web based payroll carrier to regulate worker bills typically wishes a large number of strengthen, particularly throughout the setup procedure. Patriot Device Complete Provider Payroll excels at offering lend a hand from begin to end. It no longer best handles the fundamental duties had to create worker data, but in addition processes payroll runs and routinely submits payroll taxes. New options for 2022 come with a W-2 mini-wizard, strengthen for taxing 2% S corp shareholders’ medical insurance as source of revenue, and a net-to-gross payroll device (in beta). An built-in, entry-level accounting web page could also be to be had from Patriot Device. This reasonably priced package generally is a good selection for brand new customers with modest wishes, regardless that it’s additionally able to operating payroll for dozens of workers and contractors. 

Whilst it lacks probably the most intensity and customization choices of Editors’ Selection winners Gusto and Rippling, Patriot Device Complete Provider Payroll is a robust selection for extraordinarily small companies that don’t look forward to a lot enlargement, don’t have expansive HR wishes, and price simplicity and strengthen.

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How A lot Does Patriot Device Price?

Patriot Device Complete Provider Payroll prices $37 per thirty days plus $4 in step with worker or contractor per thirty days. There is a more economical Elementary model this is $17 per thirty days plus $4 in step with worker or contractor per thirty days, however you must record your individual payroll taxes in case you cross this course. 

Patriot Device additionally fees for an HR add-on (beginning at $6 per thirty days plus $2 in step with worker per thirty days), which some competition be offering without cost. The HR add-on permits you to retailer and set up worker information and paperwork on-line and run stories. You’ll be able to want the Time & Attendance add-on ($6 per thirty days plus $2 in step with worker per thirty days) if you wish to have workers with the intention to clock out and in.

Patriot Device Elementary is the least dear payroll possibility I’m reviewing in 2022. The fee for Patriot Device Complete Provider Payroll is quite lower than that of probably the most easiest websites on this class. OnPay ($36 per thirty days plus $4 in step with worker per thirty days) and Gusto ($40 per thirty days plus $6 in step with worker per thirty days for the entry-level model) are a little bit dearer, however they come with some HR gear in the cost, which Patriot Device doesn’t. 

If you wish to have elementary bookkeeping capability, you’ll be able to join one among Patriot Device’s built-in accounting answers, or combine payroll with QuickBooks. Elementary ($20 per thirty days) comprises contractor and supplier bills with 1099/1096 introduction, printing, and stories (e-filing is non-compulsory). You’ll monitor source of revenue and bills, settle for bank card bills, and create and monitor limitless invoices, too. Top rate ($30 per thirty days) provides a number of options, comparable to estimates, routine invoices, and bill cost reminders, however the Elementary model is the simpler deal of the 2. QuickBooks Payroll and Workful additionally be offering this type of built-in accounting and payroll options.

Getting Lend a hand

Patriot Device’s remarkable strengthen is clear from the beginning. Like its competition, the corporate makes its payroll professionals to be had to finish the laborious process of setup for you. It is imaginable to do that by yourself, however I like to recommend that you just let the corporate can help you in case you’ve by no means accomplished a payroll. 

Putting in payroll is essentially the most complicated component of small trade accounting, and it calls for absolute precision and timeliness. You no longer best need to get worker repayment precisely proper, however you want to ensure bills to advantages suppliers and tax companies shall be proper each and every time. In case your workers have a couple of deductions, that takes a large number of coordination, too. You’ll lean on Patriot Device’s loose telephone, e-mail, and chat strengthen. 

Setup Help

Patriot Device added a devoted setup wizard remaining yr, one thing it had in the past lacked. As a substitute of getting to paintings your method in the course of the Settings menu, the website walks you via a chain of displays that describes what you want to do to run your first payroll. During this wizard, you notice hyperlinks to useful sources, comparable to get a state unemployment quantity (SUTA). Not like every other varieties of monetary packages, with payroll, each and every component of setup will have to typically be finished sooner than you’ll be able to get started issuing paychecks (Intuit QuickBooks Payroll is an exception).

Patriot Software's settings page

Some products and services are shifting clear of this complete step by step setup procedure, truncating the wizard and shedding customers proper into the website the place they’ve to complete the setup via going in the course of the settings. I love Patriot Device’s means higher for freshmen. After you entire the wizard, you’re able to begin processing payroll until you’ve skipped steps, which is authorized in some instances.

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Setup comes to defining all of the techniques workers may also be compensated and all of the deductions that will have to be made. Patriot Device could be very versatile on this regard for each the hours workers can paintings (vacation, common, double-time, and so forth) and the varieties of pay they may be able to obtain, together with bonus, fee, and expense compensation. The website it appears that evidently refers to those two classes as Hour Sorts and Cash Sorts. You’ll additionally upload a vast choice of your individual. Those choices seem while you get started processing paychecks in Patriot’s carrier.

The website does one thing right here that I haven’t observed in other places. You’ll designate Hour Sorts and Cash Sorts as Continuously Used to make sure that they seem via default at the payroll display screen. You’ll, after all, choose to turn they all throughout a payroll run, regardless that doing so can lead to an unwieldy interface. Payroll web sites have a tendency to have a typical set of fields and columns that may be changed at the payroll-processing display screen.

Patriot Software customization options for types of hours employees work and types of income they earn

For those who be offering your workers advantages, comparable to medical insurance or retirement plans, you’ll be able to set them up in order that they are assigned to workers while you create their data. There are two puts the place you’ll be able to outline advantages: inside of a real worker file and via clicking a hyperlink within the Settings menu. I love this pliability, and no longer each and every product provides it. Sq. Payroll and Intuit QuickBooks Payroll, as an example, best make advantages to be had inside the worker file. Rippling treats them as separate entities. 

You input details about each company-level deductions and company-paid contributions in the similar method, regardless that their information fields are quite other. To create a deduction on your 401(okay), as an example, you click on Sure while you’re requested if you want so as to add worker deductions after which choose the kind from a drop-down record. You’ll input an outline that can display up on stories and paychecks after which provide the default greenback quantity to subtract from paychecks both as a proportion or a flat greenback quantity. You’ll additionally input any required limits. 

Assembly Federal and State Necessities

To be compliant with federal and state laws, companies need to take a lot of steps. Patriot Device has assembled a very good web page for each and every state with hyperlinks to precise knowledge that you’ll be able to seek the advice of. It tells you follow for a federal Employer Identity Quantity (EIN) and meet any state registration necessities. It additionally supplies hyperlinks to paperwork that new workers will have to entire and that trade house owners will have to record. 

This display screen is extra useful and thorough than the rest maximum different payroll products and services be offering, aside from Gusto, which in truth handles your state registration. Getting arrange with state and federal companies is an laborious process, and Patriot Device simplifies it and guides you to the considered necessary sources.

Patriot Software's page for every state that spells out federal and state payroll requirements

Banking Knowledge and the Worker Portal

Every other step you will have to take is to provide checking account knowledge for payroll withdrawals. It comes to filling out an authorization shape and getting into your paycheck-printing and/or direct deposit settings.

If you wish to have your workers with the intention to log into password-protected portals the place they may be able to view pay stubs and different private payroll knowledge, you’ll be able to create usernames and brief passwords for each and every workforce member and ship invites. The website’s worker portals are superb—probably the most easiest I’ve observed. 

Whilst you first check in, you notice hyperlinks to the most typical duties (View/Print Paystubs, Arrange Non-public Information, and so forth). The left vertical pane accommodates navigation hyperlinks to different information and gear, comparable to Federal Tax (Withholding), Employer Paperwork, Payroll Historical past, and Time Abstract Record. Staff can punch out and in via their portals in case you pay for this selection. Timecards can then be despatched to payroll.

Non-public Knowledge

While you configure your corporation payroll settings, you create data for each and every worker. The method is discreet however time-intensive. You fill in clean fields for info that hasn’t been presented but, comparable to title, cope with, social safety quantity, rent date, and so forth. Then you choose from lists of the choices you simply created, like pay sort and frequency. You’ll additionally provide W-4 knowledge right here. Staff can upload this knowledge themselves of their portals as soon as they’ve an account.

After you provide all of the information, you’ll be able to get admission to person data from one display screen via clicking on tabs that open other sections of the file, comparable to Pay Information, Deductions & Contributions, and Taxes. The setup is efficacious and environment friendly.

Screenshot showing Patriot Software’s employee records

There’s extra to arrange, together with uploading your payroll historical past, when you’ve got any. Despite the fact that the website does an outstanding task of explaining what it wishes and offering lend a hand sources, you continue to would possibly want Patriot’s lend a hand with this process.

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Patriot Device is as versatile as nearly every other competitor. It provides division monitoring, and you’ll be able to run as many payrolls as you wish to have at no further price. The website additionally helps all pay frequencies. You’ll even pay other teams of workers on other schedules.

Discovering Your Method

As discussed, Patriot Device provides an accounting utility that is tightly built-in with Payroll. Actually, they proportion the similar consumer interface. A toolbar within the left vertical pane is Patriot Device’s number one navigation device. It has tabs categorized Dashboard, Accounting, Payroll, Reviews, and Settings. 

The website’s world dashboard isn’t the same as the contest’s. It best accommodates messages from Patriot Device and hyperlinks to 8 of the most typical actions in each the payroll and the accounting packages. There are not any to-do pieces like the ones in Gusto, nor details about present and previous payroll task like that introduced via OnPay.

If you are no longer the use of the accounting module, you’ll be able to simply click on the Payroll tab to open the Payroll menu within the left vertical pane after which click on Evaluation to get to the payroll utility’s Dashboard. You’ll entire maximum of your post-setup paintings from this display screen. It shows hyperlinks to not unusual payroll duties on the peak, comparable to View Staff and Pay Contractors. Beneath them is a three-tabbed desk the place you’ll be able to toggle between totals for the latest payroll, tax collections, and tax deposits.

The Person Enjoy

Patriot Device’s setup wizard is so thorough that you’ll be able to in large part keep away from the settings throughout setup. But it surely’s price visiting and getting accustomed to the settings, since that is the place you are making changes and additions.

The running displays all through Patriot Device are intuitive and use usual on-line information access conventions. You fill in blanks, click on hyperlinks, or choose from drop-down lists. Each and every payroll carrier I have reviewed provides an identical navigation guides, and all are repeatedly bettering their visuals. Gusto, regardless that, is essentially the most graphically attention-grabbing and aesthetically satisfying.

One in all Patriot Device’s strengths is its simplicity. The navigation menu and big, colourful icons make it just about unattainable to be perplexed in regards to the website’s operations. Information displays are well-designed and simple to practice. This ease of use, mixed with tough strengthen (extra on that later), makes the applying a very good selection for newbie payroll managers, regardless that it’s able to dealing with a trade with dozens of workers.

Time for Payday

Whilst you’re able to run a payroll, you’ll be able to get to the proper display screen from both the Evaluation or from a hyperlink within the Payroll menu. Patriot Device comprises each salaried and hourly workers at the similar display screen, the place many competition separate them. Both means can paintings, regardless that the extra workers you may have, the much more likely you’ll wish to show the 2 worker varieties on separate pages to keep away from confusion. The similar is correct in case you be offering a lot of Hour Sorts and Cash Sorts that vary between salaried and hourly workers. 

There’s any other hyperlink within the Payroll menu for paying contractors, however you’ll be able to take a look at a field on the backside of the Run a New Payroll web page to suggest that you just additionally wish to pay contractors at the present payroll run. Once more, contractors are typically treated on their very own displays on competing websites.

To outline your pay duration get started and finish dates and your pay date, you click on at the calendars subsequent to the clean information fields on the peak of the display screen. For those who’ve already run payroll, the dates will have to be set on your present one. Complex choices right here assist you to pre-fill payroll dates and skip deductions and contributions in case you choose. 

Patriot then shows an inventory of your workers. Every line accommodates fields for usual Hour Sorts in addition to the person’s hourly or wage fee. If a employee has a couple of paintings function within the corporation, like a barista who additionally works a couple of hours as a stocker, you’ll be able to come with each positions and pay charges in that worker’s block of data. There also are information access containers on the finish of each and every row for Cash Sorts, like bonuses and commissions.

You input the choice of hours in the proper containers and toggle the transfer subsequent to Display All Pay Sorts and Charges within the higher proper if you want to go into further Hour Sorts or Cash Sorts. The display screen can get fairly crowded, and you have got to transport the slider bar to peer the whole lot. The designers may just make the kind smaller so all of the columns are compatible on one display screen, however that would cut back clarity. It’s a tradeoff. 

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Screenshot showing how to enter payroll information for hourly and salaried workers on the same page in Patriot Software

Hyperlinks on the backside of the web page transparent all entries so you’ll be able to get started over. You’ll additionally save entries to be able to end the payroll later with out dropping your paintings. Whilst you’re able to transport on, you click on Proceed or Proceed to Contractors and entire that display screen.

At the subsequent web page that opens, Pay Staff, you notice an inventory of workers with their gross pay and web pay and totals on the backside. This web page additionally shows the quantity that shall be deducted out of your checking account for payroll taxes and on what date. Click on View Main points, and each and every worker’s pay stub seems. Beneath that could be a thorough breakdown of the whole lot an employer wishes to grasp together with hours and income, deductions, employer taxes and contributions, worker taxes, and direct deposit and take a look at main points. Patriot Complete Provider Payroll consumers will even see an inventory of all of the person taxes that the device can pay. Despite the fact that you must scroll so much to peer the whole lot, it is a terrific and complete display screen. 

If the whole lot appears proper, you click on Approve Payroll (or if no longer, cancel it). After you approve a run, the display screen that looks has no numbers on it, simply hyperlinks to the Payroll Sign in and Payroll Tax Invoice, in addition to a take a look at abstract. You’ll both print your exams in an instant or wait till later.

Reviews and Cell Get right of entry to

Patriot Device Complete Provider Payroll comprises many preformatted stories, a number of of which can be usual accounting stories that you just gained’t get admission to in case you’re no longer the use of the accounting module. They’re no longer as customizable as OnPay’s, as an example, however what is to be had is fairly sufficient to hide the website’s payroll functions. 

Three screenshots of Patriot Software payroll system being accessed on a mobile device

Patriot does no longer be offering devoted apps like Intuit does, however you’ll be able to get admission to cellular variations of the website via a browser on each Android and iOS units. The cellular model of the website appears and works similar to the desktop model, with consumer interface variations which are vital as a result of the smaller display screen measurement. However you’ll be able to do the whole lot to your cellular instrument that you’ll be able to at the desktop, together with operating a payroll. You simply need to advance the display screen upward regularly or flip your telephone sideways (which matches fairly effectively on some displays). 

A hyperlink within the higher left opens the similar menu you notice at the desktop model. And its simplicity makes it fairly simple to make use of. The worker portals paintings nice on smartphones, too.

A Strong Selection

Patriot Device Complete Provider Payroll provides nice strengthen and steerage for brand new customers. The web page covers the bases the place payroll and its related taxes and deductions are involved and excels in spaces like cellular get admission to and worker portals. The quite simple and comprehensible consumer interface, plus its affordability, make Patriot Device a best choice for newbie payroll managers and really small companies. 

If Patriot does not sound best for you, we now have 3 payroll products and services that we extremely counsel. One is OnPay, an Editors’ Selection winner that we imagine is easiest general for organizations with 1 to 100 workers and vertical industries. 2nd is Gusto, an Editors’ Selection winner for companies with 10 workers or fewer. 3rd is Rippling our Editors’ Selection winner for quite higher companies of greater than 10 other people as it provides each payroll and HR duties.

For extra critiques of cash control apps, check out our lists of the most productive private finance apps, the most productive tax device and the most productive accounting device for small companies.

Patriot Device Complete Provider Payroll


  • Outstanding setup wizard and steerage for brand new customers

  • Intuitive and engaging consumer interface

  • Nice payroll flexibility

  • Very good worker portals

  • Succesful cellular variations

  • Not obligatory accounting options

View Extra


  • Time & Attendance, HR incur further charges

  • Payroll display screen can get crowded

  • No separate payroll displays for hourly and salaried employees

The Backside Line

Patriot Device Complete Provider Payroll provides succesful, versatile payroll processing and top-notch strengthen for each new and skilled customers. Its simplicity and usefulness make it easiest for small companies and green payroll managers.

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